Merge pull request #23 from osg-cat/catworks

Added health and travel advice

docs/health.md

@@ -0,0 +1,64 @@
+# Health Guidelines
+
+The OSG School 2024 at the UW–Madison
+welcomes participants from around the United States
+plus India, Mali, and Uganda.
+This page contains health guidelines for this year’s School.
+While the focus is in COVID-19,
+most of these guidelines also apply to preventing the spread of other infectious illnesses
+(flu, colds, GI viruses, etc.).
+
+It is very important to us that everyone stays safe and healthy throughout the whole School.
+We will have the best event possible if everyone stays well!
+There are no hard rules here,
+just a reminder that **we are all in this together**.
+
+If you have any questions, concerns, or comments about these guidelines,
+please email us at [email protected] or message us on Slack.
+
+## Before Traveling to the School
+
+If you tested positive for COVID recently (past 2 weeks or so),
+please follow [CDC guidelines](https://www.cdc.gov/respiratory-viruses/prevention/precautions-when-sick.html)
+for what to do when sick.
+
+Even if you have no symptoms or known exposure,
+consider taking a rapid test before traveling
+to improve the odds that you are not bringing COVID to the event.
+If you DO test positive before the School,
+or if you do not feel well enough to travel for any reason,
+please let us know immediately so we can accommodate (see below for remote participation options). 
+
+## While in Madison
+
+Wearing a mask is welcome at the School itself when indoors or in other poorly ventilated areas.
+We can provide a few high-quality KN95 masks for people who would like them and have not brought their own.
+
+We encourage everyone to consider outdoor dining options when reasonable —
+not just for reducing risk, but also because Madison is beautiful in the summer! 
+
+While in Madison, if you feel unwell, stay home or at the hotel.
+When you can, let School staff know why you are absent —
+[by email](mailto:[email protected]) or Slack —
+and if you would like to keep up with exercises and lectures,
+we will help support you remotely (see below). 
+
+If you experience possible
+[symptoms of COVID-19](https://www.cdc.gov/covid/signs-symptoms/),
+or test positive for COVID-19,
+follow [CDC guidelines](https://www.cdc.gov/respiratory-viruses/prevention/precautions-when-sick.html)
+for what to do when sick.
+
+## Remote Attendance
+
+If you are in Madison and are sick or quarantined, or if you are not able to travel to Madison,
+we will do our best to support you via remote attendance.
+We learned a lot about remote events during the pandemic!
+We can:
+
+*   Try to stream lectures live over Zoom
+*   Post all slides and exercises on the website
+*   Be active on Slack and email
+*   Conduct one-on-one consultations over Zoom
+
+As long as you feel up to it, we will do our best to support you during the School.

docs/logistics/travel-advice.md

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+# Travel Advice
+
+This page offers some tips for traveling to and from the OSG School.
+
+When travelling, you may experience delays, changes, or cancellations
+due to weather, mechanical issues, and so on.
+It is good to be prepared for last-minute changes.
+Below are some tips and ideas for dealing with travel.
+
+For health guidelines, before or during the event, please see our [health guidelines page](../health.md).
+
+## Checking In Early
+
+Airlines generally allow you to check in for your flights the day before.
+Doing so may save you time and hassle at the airport.
+Go to your airline website and look for the “Check In” section, then follow the steps.
+
+## Finding Flight Status
+
+Be sure to check your flight status often, starting the day before travel begins.
+While you can check the status of each flight individually on the airline website (or a third-party site),
+you may be able to view your entire trip at once. 
+
+Go to your airline website, find their section for “My Trips” or something similar,
+and use the six-character “Confirmation Number” on your itinerary 
+plus your last name to access your full itinerary,
+including flight status for each segment.
+
+Definitely check your flight status before leaving for the airport!
+
+## If Your Arrival in Madison Is Delayed
+
+If your flights change and you will arrive in Madison later than planned,
+think about what effect that will have:
+
+*   If you will arrive before Sunday, 6 p.m. (or so), you should be fine.
+    If there is time, you can still go to the hotel first; if it is after 5:30 p.m. (or so),
+    it may be best to go straight to the Fluno Center for the welcome dinner at 6:30 p.m.
+
+*   If you will arrive on Sunday but after 6 p.m. (or so), you will miss the welcome dinner.
+    Go straight to the hotel and check in, then find dinner on your own; we can reimburse you in this case.
+    Try to let us know about the situation, when you can.
+
+*   If you will arrive later than Sunday, just do your best to get here.
+    Try to let us know about your situation as soon as you can.
+    We can help deal things like the hotel and may be able to suggest travel options.
+
+If you need to make flight changes, see below.
+
+## If Your Arrival Back Home Is Delayed
+
+If you flights back home are delayed, there is not as much that we can do.
+For example, it is not clear whether we can pay for changes on return flights.
+Contact your airline to find out how they will get you home.
+
+## If You Must Make Flight Changes
+
+If one or more flights are cancelled,
+or **if we approve flight changes and their fees in advance**,
+you will need to make new plans with your airline.
+
+If you are at an airport,
+it is a good idea to get in line at your airline’s service counter right away.
+Also, you can try calling their service number while waiting in line!
+
+For any change that requires extra payment,
+**you must get our approval and make the change through Fox World Travel**,
+UW–Madison’s only approved travel agency.
+If you pay for a change any other way, we cannot reimburse you.
+
+**Fox World Travel phone number:** +1 (844) 630-3853
+
+**Note:** If you call Fox World Travel on the weekend or outside of 7am–7:30pm (Central),
+they will charge us $20 just for calling.
+So please use this option only when you must pay for approved flight changes.
+
+If there are significant changes to your travel plans,
+when you have time,
+please [email us](mailto:[email protected]) with your news or reach out to us on Slack.

mkdocs.yml

@@ -29,8 +29,10 @@ extra:
 nav:
   - Home:                           index.md
   - Schedule:                       schedule.md
+  - Health Guidelines:              health.md
   - Logistics:
     - General information:          logistics/index.md
+    - Travel advice:                logistics/travel-advice.md
     - Hotel information:            logistics/hotel.md
     - School location:              logistics/location.md
     - Local transportation:         logistics/local-transportation.md