From bb9958f42cb4fb3f4eb24d66d6233d89453c9b4a Mon Sep 17 00:00:00 2001 From: James Henstridge Date: Tue, 12 Nov 2024 20:06:24 +0800 Subject: [PATCH] Add October minutes --- content/minutes/2024-10-15-minutes.md | 125 ++++++++++++++++++++++++++ 1 file changed, 125 insertions(+) create mode 100644 content/minutes/2024-10-15-minutes.md diff --git a/content/minutes/2024-10-15-minutes.md b/content/minutes/2024-10-15-minutes.md new file mode 100644 index 0000000..81a7b4a --- /dev/null +++ b/content/minutes/2024-10-15-minutes.md @@ -0,0 +1,125 @@ +--- +title: PLUG Committee minutes 2024-10-15 +date: 2024-10-15 +--- + +#### Start: 19:39 + +1. Attendees: + * Present + * James, Nick, Harry, Dan, Jacek, Wyatt + * Apologies + * Michael + * Benjamin I.D. Silva + +2. Minutes of last committee meeting + * https://plugorgau.github.io/events/committee/2024/08-20/ + * Accept minutes: proposed by Harry, seconded by Dan. + * Passed without dissent. +4. Next Meeting + * 2024-11-19 18:30--20:30 + * In person at James's place. Details to be sent to new committee members before hand. +6. Reports + * Chairman + * With banking restored, we can move forward. + + * My Sunday takeaway was to test responses from the main plug list when requesting ideas for simple tasks that are making unnecessary work; first will be choices for a committee mail filter. I will report next time on outcomes. + + * I have contacted Women in Tech (SheCodes) to discuss an Installfest after Jacek's feedback from other SpaceCubed residents. No response yet so I can approach them in person on the next second Tuesday. + + * Secretary: + * Committee makeup: + * Chair: Harry + * Vice-chair: Wyatt + * Secretary: James + * Treasurer: Paul + * OCMs: Nick, Jacek, Michael, Dan, + * ?? ~~Lochran Huck~~, Benjamin I.D. Silva + * ACTION: James to contact additional OCMs to confirm they have stepped away from committee due to other commitments. + * Committee noted that anyone free to attend committee meetings; have access to services and assist. The committee is in place for voting. + * > The committee is open source -- Wyatt + + * Treasurer: + * No report + +3. Specific Business + * ACTIONs from last meeting + * Cashbox balance to fill in during the busybee: + * In progress. + * Digital Ocean droplet: Nick: Question: Can we pay the bill in the meantime? + * Previous from 2024-08-20 ACTION: PLUG will pay Benjamin USD$26.40/month for three months = AUD$120 + * Droplet size has been reduced: Done! + * Extended complimentary membership renewal for two years: Done! + * ACTION: James will contact Benjamin and explain our offer and discuss options with him. + * Test Debian 12 Ansible Playbook at Sunday meeting: + * At September hack session, we spun up an AWS VM and tried run the playbook. It did not complete due to broken Letsencrypt config. + * More progress required. + * Update PLUG addresses + update the address associated with the ABN (via ATO.gov.au?), ASIC (was this BenjaminA’s new address?) + * Not done. + * ACTION: Harry will examine recorded information required and update. + * Harry's email to plug-ctte 2024-08-25: Subject: "Looking at the ATO obligations" + * Harry's email to plug-ctte 2024-09-09: "Accumulated records for after the general meeting" + * Fill in online form for "New reporting requirements for tax-exempt not-for-profit organisations" + * Not Done. + * Tax status will require further discussion at the next meeting. + * Update signatories for bank account: + * Done!!! + * JamesH/Nick Add Harry to committee group in UGMM + * Done. + * Connect PayID to PLUG Bank account + * ACTION: James to investigate what is necessary once he has access to accounts. + + * New items: + * Any volunteers willing to learn and document membership processing with UGMM? + * ACTION: Nick and Wyatt to work though the UGMM processes to document them. + * Subsequent to the documentation, committee members can review the documentation and act on the process. + * Nick noted that the membership processing needs to proceed with some urgency. + + * Membership processing onboarding: + * meetup.com pending memberships, joining questions + * how do we process donations and non-member income, with receipts + * Deferred to next meeting. + +5. Events + * Review of recent events: + * October 2024 + * Second Tuesday 2024-10-08 + * PLUG Special General Meeting + * Elected new committee members. + * ACTION: James to put SGM minutes on website. + * Second Sunday 2024-10-13 PLUG+POSH + * Excellent attendance + * Hugo build on `power` for website deployment + * James started work on admin infrastructure docs. + * Upcoming events: + * November 2024 + * Second Sunday 2024-11-10 PLUG+POSH + * Second Tuesday 2024-11-12 + * Placeholder, look for outings, work visits; or infra workshop + * Door prize! Come to the giveaway! + * Just get together and hack + * ACTION: James to update Meetup and Google Calendar for 2024-11-12 event. + * https://dddperth.com/ , Saturday 2024-11-16 + * PLUG-in-the-Pub Thursday 2024-11-28 + * Due for a central: https://hyggebar.com.au/ + * Opening hours: Wed,Thu,Fri,Sat 1600--2200 https://hyggebar.com.au/our-story + * December 2024 + * Second Sunday 2024-12-08 Xmas BBQ + PLUG+POSH ? + * Special invite, past committee&friends + * January 2025 + * Second Sunday 2025-01-12 PLUG+POSH + * Second Tuesday 2025-01-14 AGM + * Monday 2025-01-20 -- Wednesday 2025-01-22 https://2025.everythingopen.au/ + * Adelaide Convention Centre, North Tce 5000, https://adelaidecc.com.au/ + * https://lists.linux.org.au/pipermail/linux-aus/2024-June/024557.html + * PLUG-in-the-Pub + * February 2025 + * Second Sunday 2025-02-12 PLUG+POSH Hack afternoon + * Second Tuesday 2025-02-14 PLUG: Talk/seminar, Second Tuesday + * March 2025 + * Second Sunday 2025-03-09 PLUG+POSH Hack afternoon + * Second Tuesday 2025-03-11 Raspberry Jam? +6. General Business + * Jacek suggested advertising events on [WA Innovation Calendar mailing list](https://wainnovationcalendar.us10.list-manage.com/subscribe?u=1f6adfff516f55820aa65005a&id=c30933c74a). + * Nick has posted our upcoming schedule to events.raspberrypi.com +8. End: 21:47