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Rehosting Stonebridge Mens Club

Plan

The Q&A are at Q&A

Test plan is on this spread-sheet

Here is the text-editable version of this file

todo

  1. Gregg Smith movable, non-renewal. early Jan. guarantee removal.
  2. 501c3 impact of hosting cost
  3. contract?
  4. DNS transer complete?
  5. plan to move addresses.

Hostgator Info

Marty - Send me the following information when you are ready to have the account set up.

  • Domain name for the hosting - stonebridgemensclub.com
  • Hatchling hosting plan for 1, 2 or 3 years prepaid?
  • Email to use for the account, not associated with the domain name
  • First and last name for the account, must match the payment method.
  • Business name, if applicable
  • Full address (house, street, city, state, country, region and zip), must match the payment method.
  • Phone number with area/country code
  • What is the 4 digit pin that you want to set up on the account (cannot start with a zero)? Your PIN will help verify account ownership when contacting Customer Support.

Thanks Linda

Approval and Board Update Steps

  1. You and I discuss the Q&A and approach/plan below in detail by Zoom or phone.
  2. We review with Don by Zoom, get agreement on appropriate level of the detail to discuss with the Board (e.g. written summary sent to them in advance, brief review answering questions in Jan 7th meeting), who we recommend to participate in the review of the new site before switching over, etc.
  3. We update the Board on Jan 7th and get approval to proceed.
  4. Complete the migration over the next 30 days.
  5. Update the Board by email and at the Feb 4th meeting.

Terms:

  • Migration - after initial sign-up, the current content is available at the new host an un-published i.e. privage web (IP) address
  • DNS Transfer - Domain Name ( stonebridgemensclub.com ) is available in the new web (IP) address.
  • IP – Internet Protocol, a physical address e.g. 192.185.28.7 is where stonebridgemensclub.com is currently found. This behind-the-scenses number changees when we switch to a new host.

Q&A

  1. Why are we migrating?
    • while cost (save 100/yr) is helpful, the real reason is to show ourselves we aren’t at the mercy of a single hosting vendor, gain experience with migration and east of transfer (“portability”)
  2. what is a hosting company?
    • a software services company that houses the website and supplies:
      • file and media storage
      • conventional Content Management Software (in our case //Wordpress//) with operational plugins for backup, media update, event management, etc… the features relevant to a business
      • optional features such as routine backup, software update, ..
  3. What new hosting company are we migrating to and why were they selected?
    • We’ve chosen Hostgator over A2 Hosting and Dreamhost, while the costs are competitive, Hostgator does the up-front migration at no charge handlineg the two necessary backups, and restore as part of the 3-year cost. These are 3 hosting companies listed among the top 5 of CNET’s (a top tech website) recommended providers/
  4. What are the costs and savings over time?
    • 3 years prepaid $98.83 ($32.94/year), following $107.40 / yr. Current site fee to Greg Smith $230/year.
  5. What payment will be required and when?
    • $98.83, at registration
    • and if completed in 30 days, good for 3 year
    • otherwise annual fee at completion.
  6. Any one-time conversion cost?
    • No if we commit to the switch with Hostgator within 30 days of their free migration.
  7. Who will perform the services Greg Smith had provided (backups, software updates, template enhancements, other)?
    • we will, Mark, Marty, Jim
    • email forwarding registration, eg. [email protected]
    • administrative accounts
    • routine backups, (e.g. or at a modest additional fee, possibly suitable later, not propsed for this conversion)
  8. Does the new hosting site require or provide any changes to the site, administration & security software, backup and update procedures?
    • none what-soever. the central tools, Wordpress content management and cPanel backup software are conventional and industry standards
  9. How will we ensure the web site is migrated with all web pages, content, features and capabilities of the old one?
    • we have a Test plan checklist for site appearance and user operation, including images, text, forms, and user input
    • ancillary operational features will be tested for image, text update, event posting
    • admin features fo backup, user andmin will be exercised
    • an evaluation will be performed for site response time
  10. Will Board members be invited to review the new site before it goes live?
    • Yes, Mike, Jim, Stan, …
  11. How long will the migration take?
    • 5-7 days for technical transfer by Hostgator.
    • How long will the review period be by the tech group? By the Board?
    • from the 2nd day after migration, the remainder of the 30 days.
  12. Will there be any interruption to site access? Will members notice anything?
    • only for a heartbeat at DNS transfer
    • the only evidence will be the page-footer hosting agent information which will change from Gregg Smith to Hostgator
  13. When will you migrate the site? Project plan to date and remaining tasks:
    • migration start: January 8, given Board approval
    • migration complete: ~ Jan 14,
    • available for board review: ~ Jan 16
    • DNS Transfer: February 4, 5
  14. Does the migration impact or benefit email management and operation or any other technical or SMC functions (marketing, activities, fundraising, etc.)?
    • marketing, i.e. routine email is unchanged
    • forwarding to officers president, entertainment, membership, … will seamlessly be able to move to “{officer}@stonebridgemensclub.com”, as separate post-transfer task.
  15. When does Greg Smith have to be notified?
    • early January, two questions:
      • we plan on moving our host, when does our plan with you expire?
      • given we make the move,
  16. What assurance do we have and confirmation do we get that Greg Smith deletes all copies of our website, content, etc. on his site? (except for reasonable reference user of page[s]).
  17. Other?