- Event Link on Luma
- Read AI meeting notes & recording
- Google Drive
Event Checklist v0.3
- Proposal scope, goal and agenda is clearly defined and shared with the guest
- Ensure the event has an event page
- Speaker time and date is confirmed
- Clear owners are defined. Very clear roles at a job description level. Who will order etc.
- Host
- Facilitator
- Logistics Head
- Comms Head
- Venue is decided, open & has someone to assist with security and logistics
- F&B is planned for
- All the equipment checks
- Seating arrangement
- Recording & Photography owners are defined
- Luma has been setup with
- Poster
- Description
- Location
- Meeting Invite
- Additional Questions.
- WA and LinkedIn collection
- Approval-only setting
30-60 mins before the event starts
Rules
- Always leave time to people to talk to each other. A mixer.
- Ensure you have the essentials of food, coffee, water, glasses, ready before the event kicks-off.
- Ensure the AC/fan/lighting is working as expected in the room.
- Ensure the speaker and display connections are setup and working fine.
- Ensure that the note-taking and recording including mics are testing and working fine.
- Reach out to the speaker and guests and check who all is unable to make it.
- Who greets when people come in - HARSHA
- LUMA Check-in everyone coming in for CRM - HARSHA
- Who ends the session and next steps etc. - HARSHA
Admin
- Write down names of every person that attended in the CMS. Were they active. What is the NPS, etc.
- Call each of them. Do they want to present, invite people. Have them feel ownership.
- Asif to add to CRM through Make Automation.
- Clear Call to Action in Survey, add you to our newsletter, cross pollinating, talk about volunteer call list or OCC etc.
- Vote on next event interests/questions.
- Send the form right away. Schedule an email and keep right after with goodies
- Survey: What did you gain out of this?
- Ensure pictures, videos, etc. are added to Gitbook in the event page.